Approval Rules
Define conditions and criteria that determine when approval workflows are triggered
The Approval Rules module in InvestGlass enables you to define the conditions and criteria that determine when and how approval workflows are triggered. This module is essential for organisations that require structured governance over critical business processes such as trade execution, client onboarding, document signing, and compliance reviews.
What Are Approval Rules?
Approval Rules are configurable conditions that automatically route records, transactions, or requests to designated approvers when specific criteria are met. They ensure that no critical action proceeds without proper authorisation, creating a robust audit trail and maintaining regulatory compliance.
How to Access Approval Rules
- Log in to your InvestGlass instance.
2. Navigate to the left-hand sidebar menu.
3. Click on Approval Rules to view and manage existing rules.
4. Alternatively, access through My Account > Company > Approval Rules.
Key Features
| Feature | Description |
|---|---|
| Condition Builder | Define complex conditions using field values, thresholds, and logical operators |
| Multi-level Approvals | Configure sequential or parallel approval chains |
| Auto-approval | Set rules for automatic approval when conditions are met |
| Escalation Rules | Define time-based escalation paths for pending approvals |
| Notification Triggers | Automatically notify approvers via email or in-app alerts |
| Rejection Handling | Configure what happens when an approval is rejected (return, reassign, archive) |
Creating an Approval Rule
- Navigate to Approval Rules from the sidebar.
2. Click + New Rule to create a new approval rule.
3. Name the rule and provide a description of its purpose.
4. Define the trigger conditions (e.g., transaction amount exceeds CHF 100,000).
5. Select the approval type: sequential, parallel, or unanimous.
6. Assign the approver group or individual approvers.
7. Configure notification settings and escalation timeframes.
8. Set the actions for approval and rejection outcomes.
9. Activate the rule.
Common Use Cases
Approval Rules are commonly used for trade order validation above certain thresholds, new client onboarding sign-off, document publication approval, expense and travel request authorisation, and portfolio rebalancing confirmation.
Best Practices
Keep approval rules simple and well-documented. Avoid creating overlapping rules that could cause conflicts. Regularly review and update rules to reflect current business policies. Use the Audit Trail to monitor approval patterns and identify bottlenecks.
Related Modules
Approval Rules work in conjunction with Approvers, Automation, Pipelines, and the Audit Trail. They form a critical component of the overall governance framework within InvestGlass.
Updated about 1 hour ago